Effectively plan time on Eisenhower
Time is a twofold concept. On the one hand, we have it in abundance, and it is still a lot in stock. On the other hand, every second we spent was gone, and gone forever. And the main question is how we spent it.
Analyzing what you want to do and what you’re really doing helps you assess how effectively you’re using your time.
Most time management systems focus on the rational distribution of time, paying little attention to the actual tasks and goals. But not all. For example, the Eisenhower matrix helps to formulate and identify tasks, distributing them by importance:
Square 1 – “Important and urgent” – is urgent business when you need to quickly finish – unfinished urgent business – “tails”. Also, it may be the case, the immediate failure of which will lead us to unpleasant consequences; all that relates to our health – or an urgent need to go to the store – to buy food or cook in time to eat; the case, the failure of which distances us from the previously set goal. These are crisis situations, all that accumulated while we were in squares 3 and 4. In any case, it is a stress for us and therefore in this square it is not necessary is too long.. Ideally, this square should be empty.
Best of all, when we spend most of our time doing things related to square 2 – “Important, but not urgent”: this is work on yourself, planning (+ long-term planning), communicating with loved ones, visiting the gym, working on a new project. This is all that is useful in the future will bring tangible results, and haste is not required.
This is a calm, purposeful work on the tasks that are really important for you and we still have enough time to bring them to an end. It is important to spend time on important tasks that are not urgent and only then take on urgent and unimportant things.
Square 3 “Urgent but not important”- for example, an urgent, unscheduled meeting in advance or the same phone call that takes time. It also includes various concerns not related to the achievement of goals. Unimportant things that need to be done as quickly as possible. It is very important not to confuse urgent cases from square 3 with important cases from square 1.
Square 4 “Not urgent, and not important” – “time sinks” – some letters and empty phone conversations, routine, something that is not interesting to perform, computer games, social networks, watching TV. Abuse takes time and effort, will not bring the proper returns.
Once this is determined, you can do better time management:
• Do only once. We tend to clog our brains with tasks that have not been done, that could have been done, or that we would like or need to do. Drop it. Either do it or forget it – otherwise it’s a waste of time.
• Approach wisely. All your beginnings countless times someone started to do before you. Information through the Internet has become more accessible than ever – why then go through trial and error? Don’t reinvent the wheel, look for smarter ways.
• Automate. There is a huge number of computer programs that make our lives much easier. But along with them, many automation programs, algorithms, planners and matrices have been created for our everyday life.
• Involve third parties. should Not shoulder the entire burden. The one who said, “If you want everything to be done well, do it yourself”, apparently, had a chasm of free time. There are people who can and want to help you, so why not use their help?
• Performance time: the Performance itself derives from efficiency. The most important thing is to realize what you need. Having decided what you want to achieve, you can plan it easily and quickly.